We have recently updated our Events Privacy Notice to reflect the GDPR requirements which came into effect from 25th May 2018.
Your information will only be used to administer your booking, however if you show an interest in an exhibitor, or sponsor as detailed in this notice, then your data will be used by the third party exhibitors for direct marketing purposes. On the online booking form, it clearly states the details required to be inputted. Peloton Events UK Ltd cannot be held responsible for attendees inputting incorrect details into the registration.
During the registration process, you are asked whether you wish to be contacted post-event via a tick box option:
The parties who may wish to make contact post-event as detailed in the tick box are listed in more detail below:
Peloton Events UK Ltd: The conference organisers would like to provide you with details of future relevant Peloton Events UK Ltd events. If you attend the event they will also send you a post event feedback survey and event content.
Exhibitors/Sponsors: If you select to be contacted by our sponsors and exhibitors (as inputted at point of registration – excluding your dietary/access requirements), your details will be used by exhibiting sponsors to contact you post-event with information about the services they provide. (This applies whether you attend or do not attend the event) The terms for this data use can be viewed at https://peloton-events.co.uk/third-party-data-policy/
If you select this option you will also be sent the presentation slides that have been approved for release. All of our direct marketing correspondence will contain the option to unsubscribe to future mailings. The registration form is part of a discrete process and will not be revisited. Delegates who change their mind about receiving marketing material may email Peloton Events UK Ltd via enquiry@peloton-events.co.uk, or use the unsubscribe option on the marketing material. Those who email Peloton Events UK Ltd asking to be unsubscribed from exhibitor contacts will also have their comments passed back to the sponsor/exhibitor on their behalf.
REGARDING ONLINE EVENTS – Attendees accessing the conference via the GlobalMeet platform will not have any data viewable to third parties. If you agree to being contacted post event by ticking the relevant box, you are consenting to engage with that person via whatever medium you choose to be, which in this case is via email.
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Data Security
Peloton Events UK Ltd make every effort to store your data securely and have invested in the security of our email and Company computer network as well as the event management system GlobalMeet which holds and processes all registration data. These systems comply with GDPR regulations, approved by the European Commission, and staff operating these systems have been trained in the importance of data security. Should any breach occur we would follow investigation guidelines as outlined by GDPR and NCSC. We make every effort to store data for an appropriate amount of time and do not store anything considered sensitive data except Dietary and Access requirements which can infer people’s religious beliefs and physical conditions, therefore these are periodically deleted as they would be asked again at the point of registration for an event.
Onsite at LIVE in person EVENTS
Delegates will be scanned by Peloton Events UK Ltd upon entrance to the event to collect attendance data for health and safety, administration, and reporting purposes only.
The information gathered from you regarding any access requirements or dietary requirements is only disclosed to the conference venue with regards to preparing for your attendance.
During the event, you may be asked by an exhibitor for permission to scan your attendee badge as an easy way for you to provide your details for a follow up discussion. Please note, your attendee badge holds company data alike to the contents of a business card, including your name, telephone number, employer, work address, email and job title.
As before, this specific indication of interest to named exhibitors will supersede the previous general contact options from the tick box options. Under GDPR and PECR the processing of your personal data will no longer be using consent, but legitimate interests, to provide you will the further information sought.