Third Party Data Policy

Terms for use of Peloton Events UK Ltd data by Exhibitors/Sponsors/ Media Partners (Sponsors)

• The data must be used by your company alone not passed to anyone (including partners) unless further consent has been received by the data subject

• Not to be used for mass or automated LinkedIn requests

• Not to be used for mass or automated Calendar invite/requests

• Not to be used to advertise events or partners events which may be in direct competition with our Conference

• All use of the data must comply with the business to business marketing rules within the GDPR and PECR.

• A clear opt-out or unsubscribe must be available on all communications

• Once a data subject has opted out their information must be removed from all marketing databases, or added to a suppression list.

• The data must only be used for proportionate and relevant business purposes.

• Sponsors must not excessively contact data subjects.

• Sponsors must clearly identify themselves on all communications

• Sponsors should provide data subjects with a link to their privacy policy within one month of first contact.

• Sponsors are themselves liable for any complaints due to unreasonable use of data

• Phone numbers are not permitted for use of sending mass texts to attendees

• The data cannot be used for pre-recorded phone calls

• Contact must be made with people during business hours only – i.e. 9am to 5pm Monday to Friday (UK hours)

• All data will have a password applied to the document so it can only be accessed by the nominated persons

• The data must not be processed outside the EEA without appropriate governance such as Model Contract Clauses, Privacy Shield, or an Adequacy Decision.

• Once a data subject has engaged in a service or quote the ownership of the information is the sponsors.