1) TERMS & CONDITIONS OF CONTRACT
1.1 In these Terms and Conditions “the Company” means Peloton Events UK Ltd and “the Client” (which expressions shall include any principal on whose behalf the Client Order Form overleaf (“the Order”) is confirmed means the person, firm or company placing the order. Persons confirming the Order shall be deemed to have authority so to do from the person, firm or company on whose behalf they are acting or purporting to act.
1.2 Orders placed with the Company shall constitute a contract when the Client explicitly agrees by email.
1.3 The Company and the Client acknowledge that these Terms and Conditions have been given due consideration and that they are considered reasonable and fair to both parties.
1.4 The Company reserves the right to revise these Terms and Conditions from time to time.
2.1 You will be required to pay the full amount payable within 30 days of invoicing or within 7 days if the contract is signed within 30 days of the Event.
2.2 All payments to the Company shall be made without any set off, deduction, withholding or counterclaim.
2.3 Accounts are strictly net unless otherwise stated.
2.4 We require payment to terms. Payment must be made on time, in full, and without any deduction, set off or counterclaim. In the event that an account is outstanding over the agreed terms, we will without hesitation refer the matter to our debt collection agents, Direct Recovery Associates, which will incur a charge of 15% of the total debt. This will be added to the debt, plus VAT at the prevailing rate. You agree that you will be legally liable to pay us that surcharge, and that payment of the same can be enforced against you in court. You also agree to pay interest at the relevant reference rate provided for under the Late Payment of Commercial Debts (Interest) Act 1998, on which interest is payable both after and before any judgment of the court and continues to accrue.
2.5 Any companies that request tailored payment terms, or have a discounted rate must pay the full balance within the payment terms. In circumstances where this has not occurred, the Company will re-issue the invoice for the full amount, with the agreed discount being rescinded, with Client liable to pay the full amount within 30 days of the new invoice.
2.6 The Company reserves the right to charge interest on overdue accounts at eight percent above the base lending rate in force at the time the account becomes overdue, and/or terminate the agreement on giving reasonable written notice.
2.7 The Client is liable for all collection and litigation costs and fees if the Company instructs a third party or litigation to collect non-payment of the invoice.
2.8 The Client shall have the right to cancel the order within 7 days of the date hereon. However, the Client has no right to cancel if the order is placed within 60 days of the event, or if the event is being hosted within 60 days of the cancellation notice. If the Client cancels outside of the cancellation notice, 30% of the total amount will be refunded if the Company has engaged in promotion for the Client, including social media posts, email campaigns, interviews and/or articles. There will be no right to cancel if the due date for payment has been passed. Notice must be given in writing by the Client, other than aforesaid the Order is binding on the Client and payment is due in full.
2.9 In the event of a company attending and/or exhibiting without formally confirming the package, the Company will raise an invoice for the full amount after the event, with invoicing terms of 7 days
2.10 The Company does not accept responsibility for the Client if they do not receive the full benefits of the package due to unforeseen circumstances, and/or the Company is not in a position to run the event to the advertised schedule. The Company is not liable to refund all or part of the invoice in this case.
2.11 The virtual event requires client sign off, of title, synopsis and date prior to any artwork creation, no less than six weeks before broadcast. Any amendments after sign off to date, title or synopsis will be charged and administration fee of £500 +vat
2.12 All speakers from the Client are required to have a connection test through our GlobalMeet platform using the latest version of Google Chrome and passing on our IT specifications to the relevant people prior to the test. We require all tests to be complete within 48 hours of the broadcast.
2.13 The Company will create social media assets, promoting the event and speakers and provide a link for the registration page. We advise the Client to work with our social media campaign, rather than to undertake their own campaign to run alongside the Company’s campaign.
2.14 To comply with GDPR, data from registrations will only be supplied by people who have opted in to be contacted by third parties. Opting in is not a compulsory component to viewing the broadcast.
2.15 All virtual events will be available on-demand after the event. Any additional content or resource requested after the event will be charged at £150 per hour.
2.16 We on occasion offer complimentary delegate tickets to public sector or not for profit employees. If the person registered to attend cancels, or does not attend, a £95 fee will be charged to cover catering and administration costs. Substitution of delegates can be made at no extra cost
2.17 Copy must be supplied without application from Peloton Events UK Ltd. Copy deadline is two weeks before the publication date of the magazine.
2.18 Copy matter provided must conform to our requirements as outlined under the technical specification. Any additional work involved may be charged for.
2.19 In the event of the Company to fail to submit copy and approval by the deadline, the Company will forfeit any allocated space and will be charged the rate agreed at the time of booking.
3.1 During the term, and subject to payment of the fees, the Company grant the Client the agreed rights relevant to the Event and package for the promotion of the Clients products and services (“”the products”) as set out below.
3.2 Subject to clause 3.1, the Company grants to the Client the various sponsorship rights set out in clause 3 (Rights) in relation to the Client’s sponsorship of the event described in the order commencing on the date the order is signed and ending on the conclusion of the Event (“the term”) for the fee detailed in the Order (“”the fee”).
3.3 The right to describe the Event using the “Name of Event” detailed in the Order (“the title”) and for the title to be used in all press and promotional usage undertaken by the Company in relation to the event. The Company will use all reasonable endeavours to ensure that third parties describe the Event using the title. In addition to the right for the Client to use the title in connection with its promotion of its sponsorship of the Event, the Company shall also grant the Client the right to describe itself as “title Sponsor” of the appropriate sponsorship package detailed the Order.
3.4 The Company will allocate to the Client a suitable space (at the Company’s discretion) in the Event programme which the Client can display its name and or logo.
3.5 The non-exclusive right to place further approved amounts of content on the official Event website will be agreed at the absolute discretion of the Company prior to posting content on the official Event website.
3.6 Any additional agreed promotional opportunities and rights as are available and on such terms as may be agreed from time to time.
3.7 The Company reserves the right to change the Event venue, the date of the Event or the Event title.
Each Party Warrants and undertakes to the other that:
4.1 It is duly authorised to enter into this Agreement and capable with its obligations under this Agreement.
4.2 The Company will organise and stage the event in a professional manner, however the company will not be held responsible if any speaker or anyone scheduled to take part in the event programme withdraws their participation in the Event.
4.3 The Company will refer to the Event using the title; and it will use all reasonable commercial endeavours within budgetary constraints to ensure the maximum promotional coverage of the event.
4.4 Should any term of this Agreement be considered void or voidable under applicable law, the said term shall be severed or amended in such a manner as to render the remainder of this Agreement valid or enforceable, unless the whole commercial object its thereby frustrated.
4.5 Each party shall bear its own costs incurred in relation to this proposed transaction whether or not it proceeds.
4.6 Any complaint regarding the Event must be made formally in writing or by email within 5 working days of the event taking place.
4.7 In the pursuit of delivering the Event to the highest standards, it may in certain circumstances result in the refusal of certain companies from attending, including competitor organisations, PR and Media Organisations and Companies whose products don’t align with the agenda of the Event.
The Company may terminate this agreement at any time on giving reasonable written notice to the client if:
5.1 The Client is in material breach of any term of this Agreement.
5.2 The Client makes an agreement with its creditors, cannot pay its debts as they fall due, is declared insolvent, or has an administrator or receiver appointed.
5.3 The Company may terminate this agreement at any time on giving reasonable written notice to the “CLIENT”/”AGENT” if the “CLIENT”/”AGENT” is in material breach of any term of this agreement, the “CLIENT” makes an agreement with its creditors, cannot pay its debts as they fall due, is declared insolvent, or has an administrator or receiver appointed.
5.4 The Company may notify the client that they will be refused entry, offering a full refund, no later than 48 hours prior to the event if there is a breech in the agreement.
5.5 The Company will not be liable for any incurred costs the Client may have outside of the cost of attendance, should the event not go ahead, or the Client does not attend
5.6 If the “CLIENT”/”AGENT” wishes to cancel the booking, the cancellation will be subject to an administration charge of £500+vat. In addition, if the client has already paid and requires a refund a further administration charge of £125+vat will be administered.
5.7 The Company reserves the right to exclude representatives of competitor organisations and media businesses and any individuals or companies that have outstanding invoices prior to the event
5.8 Force Majeure – The Company is relieved of all its obligations if any act is outside the Company’s control which means the Company is unable to hold the Event such as: acts of god, danger of war, fire or severe disturbances affecting the organisation, venue or its suppliers.
6.1 Unless otherwise expressly stated in the Order and notwithstanding anything to the contrary stated in these Terms and Conditions, the Client’s rights under this Agreement are non-exclusive and the Company may offer sponsorship rights (which shall include, without limitation, platinum sponsorship, drinks reception sponsorship, corporate partnerships, hospitality tables, programme entries and website space) to any third party at the Company’s sole discretion.
6.2 Every Order shall be subject to these Terms and Conditions to the exclusion of all other terms and conditions which the Client purports to apply including (without limitation) under any earlier set of terms and conditions issued by the Company, any form of Order, any confirmation of order and/or any other documentation issued by the Client, whether or not such document is referred to in the Order.
6.3 The Company owns and/or controls the Event and all existing and future intellectual property rights attaching to the Event including without limitation copyright, registered and unregistered trademark and design rights and the accompanying goodwill thereto (‘the property rights’) and agrees that the Client has no right, title or interest thereto save as licensed hereunder.
6.4 The company will provide details of all the attendees prior to the event. The client should notify the company in writing if they do not wish for their details to be used for such purposes.
6.5 The Company will promote the event and publish an online summary of the key talking points from the day at the Company’s discretion.
6.6 Except in the case of death or personal injury, the Company’s liability under this Agreement is limited to the amount of the fee. In addition, the Company is not liable for any indirect or consequential loss, any economic loss, or damage to goodwill suffered by the client and arising out of any breach by the company of any term of this Agreement, any negligence or otherwise.
6.7 The Client shall not use or permit the use of the Propriety Rights or any of the rights and licences granted herein in a manner, which in the reasonable opinion of the Company is or might be prejudicial or defamatory to the image of the Event owned or managed by the Company.
6.8 The Client shall notify the company of any suspected infringement of the Proprietary Rights, but to take no steps or action whatsoever in relation to such suspected infringement unless requested to do so by the Company.
6.9 This contract is subject to and governed by the laws of England and Wales and the client and the company shall submit to the jurisdiction of the English Courts.
6.10 The Client gives consent to The Company to carry out a credit search on the partners and directors of the organisation now or at a future date. The credit search will be recorded by the agency and may be disclosed to subsequent enquirers.